Team Task Management
Build intelligent task management workflows that extract team tasks from Trello, generate project status analyses, deliver reports to project managers via Telegram, and monitor daily progress to enhance coordination and productivity.
Target Audiences
Prerequisites
Access to a Delaverse account
Access to a Trello account with API credentials (API key and token)
Access to Telegram with a bot token for the Telegram Node
A Trello board with defined tasks (e.g., lists and cards)
Step 1: Create a New Project
Log in to Delaverse: Visit playground.delaverse.ai and sign into your Delaverse account
Select New Project: On the projects dashboard, click the New Project box
Name the Project: Enter a title, e.g., Team Task Management, in the Project Name field and click Create Project
Enter the Playground: You'll be directed to the project's Playground, where you can add nodes
Step 2: Add API and Request API Nodes
To extract task data from Trello, use the API and Request API Nodes.
2.1. API Node
Configures the connection to Trello's API
1
Add Node: From the right-hand menu, click API Node2
Configure Node: Click the node and enter a title, e.g., API ترلو (Trello API)3
Enter the base URL, e.g., https://api.trello.com/1/boards/[board_id] (replace [board_id] with your Trello board ID)4
Authentication: Select No Authentication (API key and token will be provided in the Request API Node)5
Save Changes: Click Save Changes and close the editor with the top-left X buttonNote: To find the board_id, visit your Trello board and check the URL (e.g., https://trello.com/b/abcdef1234567890), or use Trello's API to list boards.
2.2. Request API Node
Retrieves lists and cards from the Trello board
1
Add Node: From the right-hand menu, click Request API Node2
Click the node and enter a title, e.g., دریافت وظایف ترلو (Fetch Trello Tasks)3
In the Used API section, select the Trello API Node4
Set the request type to GET and the endpoint to /lists5
In the Parameters tab, add Query Params: filter=open, fields=name,cards, cards=all, card_fields=name,dateLastActivity,shortUrl, key=[Your API Key], token=[Your Token]Note: To obtain the API key and token, visit https://trello.com/power-ups/admin and create a new Power-Up or application.
Response Transformation Schema
In the Response tab, enter the following response transformation schema:
[].cards[].{
board_name: @[0].name,
name: name,
dateLastActivity: dateLastActivity,
shortUrl: shortUrl
}Example Output
Click Execute Request to view the output, e.g.:
[
{
"board_name": "Share files",
"name": "LaLa Postman Collection",
"dateLastActivity": "2025-05-12T11:49:58.675Z",
"shortUrl": "https://trello.com/c/7FWroW5m"
}
]Final Steps
• Connect Nodes: Connect the API Node's output to the Request API Node's input• Save Changes: Click Save Changes and close the editor with the top-left X button
Important: Completing these steps is straightforward with the necessary access. However, if you need to connect an API through your system and lack the expertise, consult your company’s technical team. If you don’t have a technical team or they’re unavailable, submit a ticket to us. Request workflow creation by our team, and we’ll prepare a cost invoice based on your subscription level. After payment, we’ll work with you to build the workflow to meet your needs.
Step 3: Add the AI Assistant Node (Task Analysis)
This node analyzes task data and generates status reports:
Add Node: From the right-hand menu, click AI Assistant Node
Configure Node: Click the node and enter a title, e.g., دریافت وظایف ترلو (Fetch Trello Tasks)
Select AI Model: Select an AI model (e.g., Open AI)
Instructions: Choose the Task Analysis template or edit the instruction (see below)
Connect Node: Connect the Request API Node's output to the AI Assistant Node's input
Save Changes: Click Save Changes and close the editor with the top-left X button
Task Analysis Instruction Template
You are an AI assistant named Dela for team task management at Delaverse. Your goal is to analyze task data extracted from Trello and provide project status reports to the project manager via Telegram. - Retrieve data (board name, card name, last activity date, short URL) from the Request API Node. - Analyze tasks and generate the following reports: - **Current Status**: Number of tasks per list (e.g., To Do, Doing, Done), tasks nearing deadlines. - **Daily Progress**: Task changes (e.g., card movements or completions) in the last 24 hours. - **Productivity Analysis**: Identify bottlenecks (e.g., tasks stagnant for 7+ days). - **Suggestions**: Recommendations for improved coordination (e.g., task prioritization or redistribution). - Write responses in Persian with a professional, friendly tone. - Format output as text suitable for Telegram. Example output: «سلام! گزارش وظایف: ۵ وظیفه در To Do، ۳ در Doing، ۲ در Done. وظیفه X از ۵ روز پیش بدون تغییر است. پیشنهاد: اولویتبندی وظیفه X. 😊 جزئیات بیشتر؟»
Step 4: Connect to the Telegram Node
To deliver analytical reports to the project manager via Telegram:
Create a Telegram Bot
In Telegram, go to @BotFather, send /start, then /newbot
Choose a name, e.g., @TaskBot, and copy the bot token
Configure Telegram Node
Add Node: From the right-hand menu, click Telegram Node
Enter the bot token and click Test Connection
Configure Advanced Settings as described below
Advanced Settings & Final Steps
• سلام! آماده گزارش وضعیت وظایف هستید؟ 😊 (Hello! Ready for task updates? 😊)سلام! آماده گزارش وضعیت وظایف هستید؟ 😊 (Hello! Ready for task updates? 😊)• Group Access: Group Access: Enable if needed for team notifications• Access Restriction: Select All for public access• Message Limit: Set to 10 messages per minute•Click Register and Continue to confirm connectivity• Connect the AI Assistant Node's output to the Telegram Node's input• Save Changes: Click Save Changes and close the editor with the top-left X button• Test the Bot: Message the bot (e.g., /start) to verify functionality
Step 5: Store Reports in Google Docs
5.1. Google Docs Node
To store task reports as text:
• Add Node: From the right-hand menu, click Google Docs Node• Configure Node: Click the node and enter a title, e.g., گزارش وظایف (Task Reports)• Sign in with your Google account and create a blank document• Click Update• Save Changes: Click Save Changes and close the editor with the top-left X button
5.2. Function Call Node
To transfer reports to Google Docs:
Click Function Call Node from right-hand menuSelect node, add title, click Parameters. Non-technical: Use "Write to Google Docs" template for auto-config. Set JSON "name" to match function name.Copy Google Doc ID from Google Docs Node, paste into "google_doc_id" in JSON. Technical: Use "Build with AI," write Persian instructions, click "Build Smart Parameters."
Connect Nodes: Connect the AI Assistant Node's output to the inputs of the Function Call Node and Google Docs Node.
Key Tips for Success
Training Content: Use real Trello data (e.g., lists and cards)
Trello Credentials: Obtain the API key and token from your Trello account
Persian Language: Keep all settings and outputs in Persian
Testing: Verify reports and Telegram bot responses
Continuous Saving: Click Save Changes after every modification
Resources: For Trello API details, visit https://developers.trello.com
Final Output
Task data (name, activity date, URL) is extracted from Trello
Status reports (current status, daily progress, bottlenecks) are delivered via Telegram
Periodic analyses (weekly/monthly) and strategic suggestions for productivity are generated
Comprehensive team coordination system with automated progress monitoring
General Note on Workflow Customization
This workflow, like all workflows in Delaverse’s knowledge base, is designed as a sample for educational purposes. Users can extensively customize nodes, settings, and input files to meet personal or organizational needs. For assistance, consult our 24/7 support chatbot or submit a ticket for guidance. If you’re unable to build or modify the workflow yourself, request professional workflow creation via a ticket; we’ll provide a cost invoice based on your subscription level, and after payment, we’ll collaborate to build it. For new node development (e.g., a custom node not yet available), submit a ticket with your requirements, noting that such requests may incur higher costs due to development efforts. Our team is here to ensure your automation success! 😊
This workflow, like all workflows in Delaverse’s knowledge base, is designed as a sample for educational purposes. Users can extensively customize nodes, settings, and input files to meet personal or organizational needs. For assistance, consult our 24/7 support chatbot or submit a ticket for guidance. If you’re unable to build or modify the workflow yourself, request professional workflow creation via a ticket; we’ll provide a cost invoice based on your subscription level, and after payment, we’ll collaborate to build it. For new node development (e.g., a custom node not yet available), submit a ticket with your requirements, noting that such requests may incur higher costs due to development efforts. Our team is here to ensure your automation success! 😊
Ready to Transform Your Team Management?
Start building your intelligent task management workflow today. Extract data from Trello, generate insightful reports, deliver real-time updates via Telegram, and enhance team coordination with AI-powered productivity analytics.